Privacy Policy

AIEnablers is operated by DAPAR Technologies Pty Ltd. We provide technology-enabled career, internship, recruitment and institute employability services.

Privacy enquiries, access or correction requests, deletion requests and complaints can be sent to info@aienablers.io.

Depending on the service you use, we may collect:

• identity and contact details such as name, email and phone number;
• CV/resume, education, skills, experience, employment history and career preferences;
• student identifiers, course and cohort information where you choose to associate with an institute;
• career activity and outcomes such as opportunities considered, applications, interviews, offers and placements where those features are used;
• institute or employer contact, onboarding and business information;
• consent, permission, authentication, security and audit records; and
• website/device information generated through our services and any analytics or similar technologies we actually enable.

We seek to collect only information reasonably necessary for the relevant AIEnablers function or service.

We generally collect information directly from you when you register, verify an email address, upload a CV, complete a profile or form, accept an institute invitation, change sharing permissions, search for opportunities, contact us or use platform features.

We use information to authenticate users, provide requested services, support career and recruitment activity, manage institute relationships, provide authorised reporting, communicate with users, secure and improve the platform, meet contractual obligations and respond to legal or regulatory requirements.

Where information is obtained from an institute, employer, integration or other third party, we will handle it consistently with the purpose for which it was provided and applicable privacy requirements.

A candidate account is separate from an institute account. An institute invitation does not by itself give the institute access to a candidate's information.

Where institute association is offered, the candidate can accept or decline the relationship and select the categories of information the institute may view. These may include profile information, career activity and employment outcomes. Candidates can change applicable permissions or leave an institute relationship through available privacy controls.

Institute access is also subject to AIEnablers authorising the institute and its users. Ending an institute relationship does not automatically delete the candidate's independent AIEnablers account.

For the Candidate Career Coach, when you submit a request we send your message, relevant recent conversation, career profile, examples, and any job description you provide to Microsoft Azure OpenAI to generate a response. Text extracted from your saved CV and application CV or cover-letter documents is included only when you select the relevant option. The Coach provides general preparation support and is not used to make hiring decisions.

Microsoft processes prompts and generated responses under the Azure service terms and configuration applicable to our account. Microsoft documents that its standard abuse-monitoring processes may select content flagged as potentially abusive for review; handling and retention depend on the service configuration and terms. See Microsoft’s Azure AI data, privacy and security information. Processing location, retention, and any applicable safety review depend on our Azure configuration and service terms. For current information about our data handling, contact info@aienablers.io.

AIEnablers may use software, analytics and AI-assisted tools to help search, organise, compare, match, rank or recommend career and recruitment information. Depending on the feature, this may use information from a candidate profile, CV, preferences, job information or career activity.

We aim to be transparent about material uses of AI and to maintain appropriate human oversight where decisions could materially affect an individual. We will update this policy and relevant collection notices as automated decision functionality develops or changes.

We may disclose information to service providers that help us operate the platform, such as cloud hosting/storage, authentication, email/communications, security, deployment and recruitment technology providers. We seek to limit disclosures to what is needed for the relevant service.

Candidate information may be made available to an authorised institute only where the applicable institute relationship and candidate sharing permission allow it. Other recruitment disclosures will depend on the service requested and applicable notice or consent.

We may also disclose information where required or authorised by law, or where reasonably necessary to protect users, the platform or our legal rights.

Some technology providers may process or store information outside Australia. The location can depend on the provider, service configuration and subprocessor arrangements. We are documenting and reviewing supplier data locations and contractual safeguards and will update our notices where overseas disclosures are likely and relevant countries can practicably be identified.

We take reasonable technical and organisational steps designed to protect personal information from misuse, interference, loss and unauthorised access, modification or disclosure. Controls include authenticated access, role/tenant boundaries, candidate-controlled sharing, secure development and change controls, vulnerability scanning and audit/security records where implemented.

No online service can guarantee absolute security. We maintain processes for assessing and responding to suspected data breaches.

We retain personal information only while it is needed for the purpose for which it was collected, another authorised purpose, security/audit requirements, contractual requirements or applicable legal obligations.

Candidate-facing controls may allow information such as a stored CV to be deleted. Some limited consent, security, transaction or audit records may need to be retained separately after content is removed where reasonably required for accountability, security or legal purposes.

AIEnablers is implementing a formal data retention schedule and lifecycle controls across active systems, logs and backups.

You can use available account controls to manage information and permissions. You may also contact us to request access to or correction of personal information we hold about you, request deletion where applicable, or raise a privacy complaint.

We will verify requests where necessary, respond within a reasonable period and explain any lawful reason why a request cannot be fully actioned. If you are dissatisfied with our handling of a privacy complaint, you may have the right to contact the Office of the Australian Information Commissioner.

We may provide shorter privacy collection notices at the point where particular information is collected. Those notices should be read together with this policy.

We may update this policy when our services, data practices, suppliers or legal obligations change. The current version and update date will remain available on this page.

DAPAR Technologies Pty Ltd trading as AIEnablers
19 Yarrabung Avenue, Thornleigh NSW 2120, Australia
Email: info@aienablers.io